Activities Management

Making School Activity Management Simple​

Managing school activities is an integral part of any educational institution, but it can often be a time-consuming.
Allow us to assist you with a range of efficient features.

What are we solving?

HodCommerce is designed to streamline the management of school activities, reducing the administrative workload and enhancing the experience for both parents and students.
hodcommerce admin dashboard

For administrators

For students and parents

Activity lifecycle

A typical activity lifecycle encompasses planning, creation, registration, commencing, payment, then finally completion and assessment.

Creation of activity

Conceptualizing and designing the activity's objectives, scope, and requirements to define its purpose.

Initiation of activity registration

Opening registration to allow participants to sign up and express interest in joining the activity.

Closure of activity registration

Closing registration as the deadline for participants to enroll in the activity.

Commencement of activity

Launching and starting the activity according to the schedule and plan.

Payment for activity

Processing the necessary payments from participants to cover activity costs and expenses.

Completion of activity

Concluding the activity, reviewing its outcomes, and assessing its success against set goals and metrics.

Creation of activity

Initiation of activity registration

Closure of activity registration

Commencement of activity

Payment for activity

Completion of activity

Our system is integrated with an online payment feature, allowing parents to easily pay for their child’s participation in any school activity. Additionally, we also provide a consent management feature, ensuring that all necessary consents are obtained and managed within the platform. 

See Hodcommerce in action

screenshot of hodcommerce

Time limited activities

We understand that each school activity is unique, with its own timeline and duration. That’s why we provide the option to make activities and excursions time-bound, making them visible in the platform only for a certain period. This feature allows schools to manage upcoming activities effectively without  any outdated information.

Time limited activities

We understand that each school activity is unique, with its own timeline and duration. That’s why we provide the option to make activities and excursions time-bound, making them visible in the platform only for a certain period. This feature allows schools to manage upcoming activities effectively without  any outdated information.

Reminders for parents

HodCommerce offers a reminder functionality both within the web interface and via email. These reminders ensure that parents who have not paid or provided consent for an activity to complete the necessary actions. This feature reduces the risk of delays or complications, ensuring smooth execution of activities.

Reminders for parents

HodCommerce offers a reminder functionality both within the web interface and via email. These reminders ensure that parents who have not paid or provided consent for an activity to complete the necessary actions. This feature reduces the risk of delays or complications, ensuring smooth execution of activities.

Segmenting activity categories

Moreover, our activity grouping feature allows schools to group activities by class or other types of group according to their needs. This feature makes it easier for parents to find and pay for the activities that their child is eligible to participate in.

Children having fun in school activity
Children having fun in school activity

Segmenting activity categories

Moreover, our activity grouping feature allows schools to group activities by class or other types of group according to their needs. This feature makes it easier for parents to find and pay for the activities that their child is eligible to participate in.

reports for school activity

Reports

Instructors and school administrators can utilize HodCommerce’s reporting tool to monitor participation in each activity.

Schools can identify parents who have given consent

Schools can identify parents who made payment

Significantly reducing the necessity for manual administration and cash handling.

The roster of available activities can be seamlessly incorporated into the school’s website using a variety of integration techniques, ensuring it accommodates all requirements.

In general, HodCommerce’s activity management solutions are designed to ease the administrative load of handling school activities and excursions, providing a more streamlined, efficient process that benefits both schools and parents. Our platform doesn’t just focus on reducing manual work; it also enables schools to provide an improved experience for parents and students. HodCommerce is here to revolutionize the way schools manage activities, turning tedious tasks into effortless processes.

Book a Demo now!

Scroll to Top

Fill in the form below